Privacy Policy for Orlando Health & Wellness Fairs
Corporate Health Fairs Orlando
Privacy Policy Last Revised: 02/29/2020
Who we are
We are an event planning company for Corporations that want to host a Health Fair Event for their employees
Our website address is: https://corporatehealthfairsorlando.com/
Our mailing address for Orlando is:
300 N. Ronald Reagan Blvd., Suite 207
Longwood, FL 32750
Phone: (407) 463-1514
For any privacy-related questions, you can reach us at events@corporatehealthfairsorlando.com.
This privacy policy applies to all visitors and customers using or accessing any of the websites that we produce or maintain for the services we provide, including corporatehealthfairsflorida.com, corporatehealthfairsorlando.com, corporatehealthfairstampa.com and corporatehealthfairsjacksonville.com.
What personal data we collect and why we collect it
If you select ‘Schedule your Employee Health Fair’ or ‘Become a Preferred Vendor’, you will be prompted to provide your Email Address, First Name and Last Name, Company, Phone and an optional message.
Your Email Address or Phone Number is used to contact you about providing information, scheduling your employee health fair or to register you as a preferred vendor. We may also notify you at times of upcoming events, opportunities or scheduled health fairs
You may ask to see your personal information, change it or delete most of that data at any time.
Email & Contact forms
We provide contact emails and phone numbers for all of our locations and a basic contact form here: https://corporatehealthfairsflorida.com/contact-us/
We use Google/G Suite to process all internal email and communication with our customers. Google’s privacy policy is available here.
Customers that email us, or use any of the contact forms on our websites, will have their email address, IP address, and any data provided in the contact form or body of the email stored in G Suite archives. Individuals can request copies of any previous correspondence with us at any time.
Cookies
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. We may use cookies across our sites to help identify and track visitors, their usage of our services, and their website access preferences. Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using our websites, with the drawback that certain features may not function properly without the aid of cookies.
Embedded content from other websites
Articles on this site may include embedded content (e.g. blog posts, videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Embeds are pieces from other websites that are shown from time to time on our websites. They behave in the exact same way as if the visitor has visited the other website and may use cookies or capture information. Typically embedded content is from websites that share videos, images, or other content. These services may collect your IP Address, your User Agent, store and retrieve cookies on your browser, embed additional third-party tracking, and monitor your interaction with that embedded content, including correlating your interaction with the content with your account with that service, if you are logged in to that service.
Links to the privacy policies of the most common services have been included below. Where a general privacy policy is not available, the applicable country is indicated.
Amazon
Facebook
Instagram
Satismeter
Vimeo
YouTube (Google)
Analytics
We use Google Analytics for tracking visitors and aggregating information about the traffic to our websites. The Google Analytics privacy policy can be found here: https://policies.google.com/privacy. You can learn more about how to opt-out of tracking in Google Analytics here.
Marketing Campaigns
We use email marketing to communicate with customers and potential customers from time to time. All email lists and campaigns are “opt-in” meaning we will not send you these sorts of emails unless you indicated that you wish to receive them during signup or other interactions on our website.
We may send you “system” emails, such as password reset requests even if you have not opted-in to email marketing lists.
All marketing emails sent by us will include an unsubscribe link in the footer of the email. Emails sent to you may also include standard tracking, including open and click activities.
We use Infusionsoft for email marketing. Infusionsoft’s privacy policy is found here.
Who we share your data with
We use third-party services (data processors) across our sites. The extent to which your data is shared with these providers depends on your use of our services, and we list the specific third-parties in use (with links to their privacy policies) in the sections below.
Each third-party provider has been vetted by our security team to ensure that privacy policies and practices meet or exceed the same levels of compliance and standards that we follow. Where appropriate and available, we hold additional signed Data Privacy Agreements with these companies as an additional layer of accountability in order to help ensure your data is safe and secure.
We disclose potentially personally-identifying and personally-identifying information only to our employees, contractors and affiliated organizations that (i) need to know that information in order to process it on our behalf or to provide services, and (ii) that have agreed, in writing, not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using our websites and services, you consent to the transfer of such information to them. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone.
We may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.
If we ever were to engage in any onward transfers of your data with third parties for a purpose other than which it was originally collected or subsequently authorized, we would provide you with an opt-out choice to limit the use and disclosure of your personal data.
What rights you have over your data
If you are a registered user you can request to see or download the data we have about you. This will include profile information and messages from either Infusionsoft or thru our Contact Form.
You can also request “to be forgotten” and we will erase any personally identifiable data we have about you. Of course, this excludes data we need for administrative or security purposes or if we are required by law to retain some of the data.
An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data, should direct his/her query to events@corporatehealthfairsorlando.com. We will respond within a reasonable timeframe, not to exceed 30 days.
How we protect your data
The security and reliability of our service is our number one priority. We invest heavily in the training of our staff and our infrastructure to ensure that best practices are followed in everything that we do.
We utilize WordPress for our websites. See wordpress.org/about/security for details on the security of the WordPress core itself.
All staff only have access to systems that are directly required to complete the functions of their job. All staff (including any contractors) undergo initial training to ensure proper understanding of all security-related processes.
We only use third-party services, such as GoDaddy, Google Analytics & Infusionsoft, that are fully vetted and adhere to the highest levels of privacy and security practices.
What data breach procedures we have in place
Should any event occur where customer data has been lost, stolen, or potentially compromised, our policy is to alert our customers via email no later than 72 hours of our team becoming aware of the event. We will also report such incident to any required data protection authority. We will work closely with any customers affected to determine next steps such as any end-user notifications, needed patches, and how to avoid any similar event in the future.
Privacy Policy Changes
Although most changes are likely to be minor, Corporate Health Fairs may change its Privacy Policy from time to time, and in Corporate Health Fairs’ sole discretion. Corporate Health Fairs will notify clients by email when making changes.